Small Details, Big Impact – and How a Planner Can Help
When you’re planning a wedding, it’s easy to get caught up in the big things: the dress, the venue, the guest list. But often, it’s the little details that make or break the flow of your day. At Yours Truly Weddings & Events, we’ve seen how overlooked elements can cause last-minute stress- and how simple fixes (with the right guidance) can make everything run like a dream!
Here are 10 things couples often forget to plan for – and why they matter:
1. Vendor Meals
Photographers, videographers, DJs – they’re with you all day. But couples often forget to include them in the catering count and overall guest count. A hungry vendor is a distracted vendor.
Planner’s Insight: We always confirm vendor meal counts ahead of time and work with the caterer to make sure they’re well-fed and focused.
2. Timeline Buffers
Hair and makeup running late? Guests arriving early? It happens. Building in 10-15 minute cushions throughout your timeline keeps things calm.
Planner’s Insight: Our timelines are built with flexibility so small hiccups don’t become major stressors.
3. Transportation Coordination
Booking a shuttle is only step one. Who’s directing guests? What’s the return schedule? These moving parts need someone tracking them in real time.
Planner’s Insight: We liaise with drivers, update timelines, and keep everyone on track behind the scenes.
4. Emergency Kits
Blistered feet, deodorant mishaps, button failures. These mini-emergencies are inevitable.
Planner’s Insight: We come fully stocked with emergency kits so you don’t have to worry about the what-ifs.
5. Design Cohesion Touchpoints
A luxury event feels effortless because every visual element is intentional – from ceremony chairs to bar menus. But couples sometimes focus on the big picture and forget the impact of consistent design throughout.
Planner’s Insight: We oversee every detail to ensure your wedding design is cohesive, elevated, and unmistakably yours -down to the fonts, florals, and finishes.
6. Vendor Breaks & Shifts
Who takes over when the wedding coordinator leaves? Is the DJ scheduled through the final song?
Planner’s Insight: We oversee vendor schedules and transitions to ensure seamless service from the start to finish.
7. Guest Communication
Details like parking instructions, dress code, or inclement weather plans aren’t always clearly shared.
Planner’s Insight: We can help craft clear, professional communication for your website, signage, and invites.
8. Pack-Out Plans
Who’s taking home gifts, decor, and leftover cake? How late can things stay at the venue?
Planner’s Insight: We coordinate load-out so your family and friends aren’t always stuck cleaning up in formal wear!
9. Gratuities & Final Payments
It’s easy to forget envelopes and final checks in the chaos of the day.
Planner’s Insight: We organize and distribute vendor payments discreetly so you can focus on celebrating!
10. A Moment Alone
Your wedding day flies by. Without planning for it, you might not get a single moment alone together.
Planner’s Insight: We intentionally build quiet moments into your schedule – whether it’s a private dinner or a sunset stroll.
Planning a wedding is filled with joyful decisions, but it also comes with logistics that can be hard to anticipate. At Yours Truly Weddings & Events, we specialize in the behind-the-scenes magic that allows couples to be present, connected, and stress-free on their day.
As luxury wedding planners and designers, we elevate not just the logistics, but the entire aesthetic of your celebration. Every visual detail is curated to reflect your unique love story with intention, style, and sophistication.
Whether you’re just starting to plan or feeling the pressure of last-minute details, we’re here to help. Let’s create a day that’s beautiful, intentional, and fully yours.
Ready to take the pressure off? Contact us today to learn more about our full-service and design-focused planning packages.
Photos by Lauren Konrad Photography
Venue: Des Moines Heritage Center
Wedding Planner: Yours Truly Weddings & Events
Floral: Cambam
Hair & Makeup: Salon Spa W
- Jenna B
"They were a saving grace throughout the planning process. From being in the know about the latest venues opening, to recommending the right vendors for us, Camrynn and her team truly made the wedding planning process, and our big day, spectacular! Camrynn is so put together and easy to work with, I recommend her and her team for all your event planning needs."
"Camrynn and her team are THE BEST."
- Lindsey G
"YOU NEED THEM, I PROMISE!! They went above and beyond to make sure our day was perfection. Camrynn is incredibly organized! Early in the process, she gave me AMAZING vendor recommendations and was there to answer any silly questions that I had (there were LOTS). Throughout the planning process, she sent updates, reminders and suggestions. I had a couple doozie issues come up right before the wedding all of which she HANDLED, no questions asked (and these were things that I did not consider to be within the scope of her job). My dress had a spot the day before the wedding and her team literally dropped everything to have it rush cleaned at a shop that was no where near the venue. I cannot begin to describe how grateful I am. And oh gosh…on the day of…I couldn’t have done it without her and her team. They helped set up, fold napkins, coordinated all of the vendors, made sure guests were in the right place/right time, and executed every detail flawlessly. Camrynn also has impeccable style which made everything less stressful because she totally understood the vision! 11/10 rating from us."
"Camrynn and team were an absolute DREAM to work with."
- Chloe s
"This was the best and most important investment that we made for our wedding! Camrynn was AMAZING to work with. I immediately felt so comfortable and knew I would love working with her. She made the entire wedding planning process effortless not only for me, but also for my mom too! She handled all communication with our vendors, joined in meetings with vendors, and handled all their questions and concerns. She made sure everyone was on the same page for the timeline, addressed any concerns prior to the rehearsal and day of the wedding. She was incredibly professional, FUN, classy, attentive, and made my vision come to life on my wedding day. I would recommend Camrynn and her team at Yours Truly Weddings & Events to anyone needing a wedding or event planner. Solid 10/10 stars all the way around from me!"
"Camrynn was AMAZING to work with."
